Best practice forms for property managers
PME system membership www.realestateexcellence.com.au
Forms are also available for Administration, Licensee and Residential Sales as part of
Platinum Elite membership.
Forms are also available for Administration, Licensee and Residential Sales as part of
Platinum Elite membership.
Property management
Application forms and
processing
- Acceptance of property sight unseen
- Anti-discrimination booklet
- Checklist – new tenant
- Company application form
- Pet application form
- Rental reference to other agency
- Tenancy application processing procedure
Best practice forms completed
- Bond increase letter to tenant (template)
- By law breach of agreement cover letter to tenant (template)
- Damage to premises breach cover letter to tenant (template)
- Noise complaint cover letter to tenant (template)
- Unapproved occupant cover letter to tenant
- Unapproved pets cover letter to tenant
Form 11 Notice to
remedy breach completed examples
- Bond increase failure to pay
- Breaching body corporate by laws
- Damage to premises
- Emergency repairs not being advised
- Emergency repairs not advised water leak
- Illegal use of the premises –drugs
- Illegal use of the premises – pools
- Illegal use of the premises – smoke alarms
- Noise complaint
- Rent arrears
- Routine repairs not advised
- Special term breach smoking inside
- Unapproved fixture or structural change
- Unapproved occupants
- Unapproved Pay TV
- Unpaid water bill
Form 12 Notice to
leave examples
- Agreement frustrated non liveability
- Contract of sale – periodic tenancies
- Noncompliance of tribunal order
- Unremedied breach other than rent
- Unremedied breach – rent
- Without grounds
- Form 18a House best practice example (RTA Form)
- Form 18a Unit best practice example (RTA Form)
Break lease
- Agreement to end tenancy agreement early – mutual agreement
- Break lease agreement
- Checklist – break lease
- Tenant breaking lease – letter to lessor
Change of shared
tenancy
- Change of shared tenancy – entry condition report agreement
- Change of shared tenancy agreement for tenant/s
Forms and checklist
- Acknowledgement of tenancy documents – tenant
- Appointment form acknowledgement for lessor (management agreement)
- Checklist bond refund
- Checklist break lease
- Checklist lease renewal
- Checklist new management
- Checklist new tenant
- Cleaning guide for vacating tenants
- Company application form
- Consent for open homes – tenant agreement
- Consent for use of photos and images – tenant agreement
- Cover letter to lessor – copy of entry report and lease agreement
- Daily planner template
- Daily priority list template
- Database letter to tenant in default and monies owing
- Electronic consent for tenant
- Email tenants lease agreement
- Entry condition report acknowledgment letter to tenant – return in 3 days
- Form 11 cover letter for rent arrears
- Form 11 – repeated breaches cover letter for tenant
- Form 12 – rent arrears cover letter to tenant
- Form 12 tenant vacating – lessor letter
- Key procedures and the entry condition report – tenant agreement
- Key sign in sign out register template
- Keys – request to tenant for keys to be cut
- Landlord disclosure statement – for landlords to provide disclosure
- Lease renewal instruction form
- Letter to lessor – tenant in breach of agreement
- Letter to lessor - curtains, blinds safety
- Monies owing above the bond – tenant letter
- New agency taking over management
- No pool safety certificate to tenants for units only
- Non return of entry condition report – letter to tenant
- Open homes booking form
- Pool safety certificate – tenant
- Public liability details request and landlord insurance details letter to landlord
- Rent arrear procedure
- Rent arrears letter to tenant – consistent 4 or more days (prior to 8 days)
- Rent arrears procedure – given to tenants at sign up
- Rent increase letter to tenants - periodic - letter to tenant
- Rent increase letter to tenants – tenants on periodic to fixed term
- Rent increase and new lease offer to tenants
- Rental reference to another agency
- Smoke alarm maintenance instruction letter for lessor
- Smoke alarm letter to lessor
- Survey form for lessor
- Survey form for tenant
- Tenancy application form template
- Tenancy application procedure form
- Tenancy sign up acknowledgement (after viewing Real Estate Excellence sign up CD)
- Tenant breaking lease – letter to lessor
- Tenant information – fire evacuation plan
- Tenancy vacating the property – letter to lessor
- Termination management agreement with existing agent – letter for lessor
- Termination management agreement by agency due to maintenance
- Termination of management agreement
- Termite and building inspection recommendation – letter to lessor
- Time diary
- Transfer (assignment) of appointment
- Vacate cover letter to tenant
- Water invoice letter to tenant
- Weekly planner – time management plan template
- Welcome letter to tenant – agency taking over management
- Withdrawing notice to leave for unremedied breach letter to tenant
General forms and
information
- Authority for either party to sign and authorise letter to lessor
- Bond increase letter to tenant
- By law breach of agreement letter to tenant
- Change of banking details for lessor to sign
- Consent for staff member to represent the licensee in tribunal
- Contractor letter – agency policies
- Database letter – tenant final warning
- Discrimination in accommodation – booklet for lessors and agents
- Drug lab fact sheet from Qld heath
- Electrical safety laws – brochure for landlords
- End of month closes fact sheet
- Letter to tenant – we are no longer managing the property
- Maintenance obligation reminder to tenants
- Management fee increase letter
- Mould fact sheet for tenants
- Play it safe with asbestos – tips
- PM weekly report template
- Pool information sheet for tenants
- Pool safety letter for tenants
- Proof of identity checklist for lessors
- Property management file audit template
- Property management meeting agenda
- Safety switches fact sheet
- Social media policy template
- Solar panels and rental property information sheet
- Tenant enquiry form
- Welcome letter to tenant – agency taking over management
Keys
- Key register template
- Key sign in out register
- Keys – request for tenant to cut
Lease renewals
- Checklist – lease renewal
- Lease renewal instruction form for lessor
- Maintenance obligation reminder to tenants
- Rent increase cover letter periodic letter to tenant
- Rent increase cover letter periodic to fixed term agreement
- Rent increase and new lease offer to tenants
Maintenance and Inspections
- Audit maintenance and inspection template to audit procedures in office
- Consent for use of images and photos letter to tenant
- Contractor letter – agency policies
- Electrical safety laws – brochure
- Entry notice cover letter to tenant
- Lessor letter regarding maintenance obligations
- Lessor wishing to undertake own maintenance letter
- Lessor wishing to use own contractors letter
- Letter to lessor pool safety certificate renewal
- Letter to lessor – curtain and blind safety
- Maintenance – lessor failure to respond as required
- Maintenance risk letter to tenant
- Mould fact sheet for tenants
- Pool information sheet for tenants
- Pool safety letter to owner
- Property inspection information for tenants
- Insurance details request form lessor –
- Routine inspection cover letter to lessor
- Routine inspection cover letter to tenant – feedback after inspection
- Routine inspection report template
- Routine maintenance policy template for agencies
- Routine maintenance policy template for lessors
- Routine maintenance policy for tenants
- Smoke alarm instruction form for lessor
- Smoke alarm letter for lessor
- Tenant maintenance and request form
- Termination of management due to maintenance letter to lessor
- Terminate and building inspection recommendation letter to lessor
- Tips for inspecting decks and balconies
New business
- PAMD form 20a completed (4 page example from Fair Trading)
- Appraisal cover page
- Anti-discrimination booklet for landlords
- Landlord listing booklet (30 page word document)
- Attachment to the management agreement explaining costs
- BDM new business weekly report
- Body corporate standard by laws
- Checklist new management
- CMA template
- Do not call register laws
- Landlord disclosure statement for lessor to complete at sign up
- Leasing a property with a pool fact sheet
- Listing form template
- PAMD Form 20a explanatory notes for the lessor
- Proof of identity checklist
- Rental appraisal cover letter
- Scripts for new business
- What we do for our management services – template for lessor
Rent arrears
- Form 11 cover letter – rent to tenant
- Form 11 cover letter – repeated breaches
- Form 12 rent arrears cover letter
- Letter to lessor – tenant in breach
- Rent arrear procedure
- Rent arrears letter to tenant – consistent 4 days
- Rent arrears procedure for tenants to sign
- Withdrawing notice to leave for unremedied breach
Sign up forms for
tenancy
- Body corporate by laws
- Checklist new tenant
- Cover letter to lessor – Entry report and lease agreement
- Disclosure to tenants best practice form
- Electronic consent for tenant
- Email tenants lease agreement template
- Entry report acknowledge 3 day period for tenant
- Entry report non return letter to tenant
- Maintenance obligations to tenants
- Pool information sheet for tenants
- Tenancy document received acknowledgement
- Tenancy sign up presentation acknowledgement *using Real Estate Excellence sign up CD
- Tenant information fire evacuation plan
Termination of
management
- Letter to tenant – we are no longer managing
- Lost property report template
- Termination of management agreement with existing agent – letter for lessor
- Termination of management agreement due to maintenance
- Termination of management agreement
Time management
- Daily planner
- Time diary
- Weekly planner – time management plan
Tribunal forms
- Affidavit template
- Application to attend hearing by remote conferencing
- Consent for staff member to represent licensee in tribunal
- Credit card payment authorisation
- Enforcement of QCAT decision fact sheet
- Non urgent QCAT application best practice completed example
- QCAT time frames for lodging fact sheet
- QCAT application checklist
- QCAT application process
- Urgent application to Tribunal best practice completed example
Vacates
- Checklist bond refund
- Checklist vacating tenant
- Cleaning guide for tenants
- Consent for open homes – tenant form
- Form 12 tenant vacating – letter to lessor
- Form 13 – tenant vacating – letter to lessor
- Monies owing above the bond – letter to tenant
- Vacate cover letter to tenant – lessor ending lease
- Vacate cover letter to tenant general
This comment has been removed by the author.
ReplyDeleteFor you property management you will of course find those of the considerable ideas and their guidelines in this regard as most satisfactory because they have discussed it from each and and every aspect. new property manager introduction letter
ReplyDelete"Excellent article!! Very informative.
ReplyDeleteIf anyone is looking to buy, sell or rent properties in Hyderabad . Visit http://www.evictions99.com/ for assisted property search."
informative blog
ReplyDeleteproperty for sale holt
Not all of those involve faulty disclosure by Management Companies but many do. http://www.eshre2015.org/avoid-extra-costs-using-property-management/
ReplyDeleteWell-Written article. It will be supportive to anyone who utilizes it, including me. Keep doing what you are doing – can't pause to read more posts. Thanks for the precious help. apartments in Spain
ReplyDeleteThat appears to be excellent however i am still not too sure that I like it. At any rate will look far more into it and decide personally! Guttering Blog
ReplyDeleteInteresting topic for a blog. I have been searching the Internet for fun and came upon your website. Fabulous post. Thanks a ton for sharing your knowledge! It is great to see that some people still put in an effort into managing their websites. I'll be sure to check back again real soon. General Contractor Maryland
ReplyDeleteI recently changed my major to property management and I wanted to hear from some people that work in this fairly diverse field.
ReplyDeleteProperty Management & Sales
This article gives the light in which we can observe the reality. This is very nice one and gives indepth information. Thanks for this nice article. emaar hills
ReplyDeleteCan I simply say exactly what a relief to get someone who actually knows what theyre dealing with on the internet. You actually know how to bring a difficulty to light and make it important. The diet must see this and fully grasp this side on the story. I cant believe youre not more common because you undoubtedly hold the gift. Probate and estate planning Lawyer Malvern
ReplyDeleteReal clear website , regards for this post. family law matter
ReplyDelete